Online hotel request for proposal (RFP) sites are a convenient nexus that bring together corporate meeting planners looking for venues and hotel venues looking to connect with corporate clients.
In this mutual weeding-out process, the last thing you need is a reason to be the one weeded out. The number one reason this happens? Missing information.
Treat your online hotel RFPs with the same care you would take with a paper submission. That means dotting the i’s, crossing the t’s, and leaving no field unfilled. In addition to nuts-and-bolts information such as number of meeting rooms, room sizes, equipment provided, etc., the following is a list of the types of questions you may get from a potential corporate client looking for a meeting venue:
- Hotel age and history
- Completion dates and types of recent renovations
- Dates of planned renovations
- Details about the current hotel management team, such as how long the current team has been in place
- Names and length of service of the employees who are designated convention and meeting planning contacts
- Names and contact numbers/emails of up to three other corporate planners who have held a meeting or event of similar size at your hotel
- Any other groups (and what kind) already scheduled for events during the potential client’s proposed dates. After all, a corporate client holding an important meeting requiring intense concentration won’t be a good fit if there’s a noisy toy company meeting in the next room.
- Make sure your staff convention and meeting liaison is a Certified Meeting Professional (CMP)
- A short description of your hotel’s management policy
- Examples of how your hotel has creatively met a client’s particular needs
- What is it about your facility of which you are most proud?
- Name your three biggest competitors and explain what sets your facility apart from the competition
Don’t let your hotel RFPs get weeded out; be the last venue standing! Contact Smart eHotels™ today to learn how we can help.